Administrative Assistant

Crowder | Raleigh, NC

Posted Date 10/11/2019
Description

Crowder is a Drug Free Workplace and E-Verify Employer

REQUIREMENTS:  ALL Applicants must be:

  • 18 years of Age
  • Able to Pass a Drug Test
  • Legally Eligible to Work in the US
  • Additional Requirements for Craftworkers:
    • Must have own transportation to and from jobsite every work day (driver's license not required)
    • Must provide own hand tools (excluding power tools)
    • May be expected to travel where the project requires (multi-state opportunities)

  

Primary function of an Administrative Assistant

Typical duties included but are not limited to:

 Office Assistance:

  • Manage office deliveries and office supplies.
  • Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
  • Answer phones and greet visitors.
  • Finalize and deliver bids/proposals.
  • Assist with hiring needs and policies.
  • Assist in maintaining office space appearance.
  • Assist with quarterly community service project
  • Assist with travel plans
  • Assist project teams with various day-to-day assignments

 

Project Assistance:

Administrative:

  • Assist project teams as needed.
  • Multi-tasking between 3-10 jobs, with varying scopes of work and 4-5 Project Managers.
  • Ensure basic contractual requirements such as insurance, bonds, sales/use tax information and billing procedures are met.
  • Set-up and maintain filing system (hard copy and electronic files) for each job:
    • To ensure appropriate and up-to-date forms and procedures are distributed pertaining to accounts payable, safety, payroll, employee services and job closeout.
    • To manage project documentation.
    • Scanning, copying, and faxing as needed.
  • Assist with submittal preparation
  • Prepare and enter billings per the Project Manager’s request, track accounts receivable and follow up with clients regarding payment.
  • Maintain compliance with company mandates as applicable to account payable and client billing requirements.
  • Support onsite job Administrative Assistant, if applicable.
  • Assist Executive Assistant as needed.

 

Subcontracts & Purchase Orders:

  • Assist with preparing and distributing subcontract, purchase order, and change order documentation.
  • Obtain, enter, and file all required documentation.
  • Audit all subcontracts, purchase orders, and change orders for errors or deviance from compliance procedures.
  • Manage/audit all required subcontract and purchase order documentation.
  • Update the subcontractor and purchase order logs as needed.
  • Reconcile subcontract and purchase order registers to prepare for job closeout to include contacting suppliers for final billing issues.

 

Skills, Knowledge, Qualifications, & Experience:

  • Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
  • High School Diploma or GED
  • Strong written and verbal communication skills
  • Proficient in Microsoft Outlook, Word and Excel
  • Proficient in multi-line switchboard
  • Proficient 10-key operation
  • Proficient use of office equipment including copiers/printers, fax and postage meters
  • Proficient use of company databases including COINS
  • Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business

 

Benefits:

At the heart of Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is custom-designed to achieve that goal through access to the following benefits:

  • Health Plans, including Medical, Dental and Vision
  • Healthcare Savings and Flexible Spending Accounts
  • Wellness Program with Incentives
  • 401k Savings and Profit Sharing Plan with Matching Contributions
  • Life/AD&D Insurance
  • Supplemental Voluntary and Dependent Life Insurance
  • Short and Long Term Disability
  • Hospital Indemnity and Critical Illness
  • Company Paid Holiday, Vacation and Sick Leave
  • Crowder YOUniversity Career-Based Training
  • Educational Assistance
  • Direct Deposit

Benefits may vary based on position and length of employment.

 

Click the Apply button above to be considered for the opening.

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