Administrative Assistant II - 1

Competentia | Houston, TX

Posted Date 4/12/2021

Administrative Assistant II

Duration: 12 months

Location: Houston, TX (Downtown)

Basic Function

Provide skilled administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level.

Duties & Responsibilities

  • Perform skilled and confidential administrative functions requiring a strong working knowledge of company policies, financial and budgeting practices, corporate information systems, and departmental procedures
  • Prepare regular and ad hoc reports as requested by the Department Manager that require the selection, accumulation, and compilation of data, records and other information from multiple sources; review a wide variety of reports for accuracy and proper format; assure corrections are implemented
  • Use SAP to input or retrieve data for regular reporting or for specific Management requests; maintain a strong working knowledge of SAP Financial, Contracting, or other modules
  • Develop and maintain hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval
  • Relieve the Department Manager and other professional personnel of administrative duties and maintain status of various divisional projects, special assignment and overall objectives
  • Provide secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed
  • Perform other related duties as assigned

Education and Experience

  • High school diploma or GED equivalent; business school or post-high school education preferred; CPS designation ideal, but not required
  • Five (5) years of progressively more responsible experience in administrative assistant or high-level secretarial functions
  • Proficient in all MS Office applications
  • Must have excellent word processing skills
  • Must possess tact, discretion and good judgement
  • Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette
  • Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined

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