Front Desk Coordinator

TRS Craft Services | Dallas, TX

Posted Date 1/16/2020

Job Description

Temporary Position working in our office Must Be Bilingual Spanish and English

Under general supervision the Front Desk Coordinator will perform complex office duties for a TRS Branch. These duties involve working familiarity with computer software systems. Handle and maintain confidential personnel records for the branch. Discretion and independent judgment is required.

Primary Duties
  • Greet clients as soon as they arrive and connect them with the appropriate party
  • Answer the phone in a timely manner and direct calls to the correct party
  • Assist with walk-in traffic in the office
  • Prepare Files for Scanning
  • Create spreadsheets and word processing documents
  • Create organized filing system
  • Provide exceptional customer service and professional phone etiquette
Other duties may include:
  • Interacting/Screening with potential candidates on various platforms (e.g. ZipRecruiter, Indeed.)
  • Crafting and sending recruiting emails
  • Send Pre-Employment & On-Boarding packets for contract employees
  • Setup drug screenings
  • Setup, maintain and audit active TRS contract employee files
  • Assist contractors with questions regarding paperwork, on-boarding, off-boarding
  • Interact with Manager, Staffing Consultants and Business Development Rep to ensure quality control
  • Keep track of office supplies
  • Perform other related duties as necessary
  • Bilingual -Fluent in Spanish a plus (Written and Verbal)
  • Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
  • 3+ years experience of administrative, customer services and/or human resource experience
  • Experience in Recruitment a Plus
  • Basic interpersonal and communication skills, both written and verbal
  • Superior organizational skills, judgment, and flexibility
  • Team player
We thank all applicants for their interest; however, only those selected for interviews will be contacted.

Please forward full resume for immediate review and consideration.

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