Workplace Operations Coordinator

Tesla | Fremont, CA

Posted Date 3/26/2020

The Role:

The Workplace Operations team is responsible for maintaining non-manufacturing facilities and providing soft services to engineering, sales, service, energy, and general and administrative teams. Operations Coordinators are the leaders of day-to-day workplace coordination, yet also work closely with workplace management to devise solutions to drive the long-term workplace strategy.


· Receive, track, and prioritize Workplace requests from employees; dispatch the associate team to execute and see through completion

· Coordinate furniture deployments and collaborate with the operations team to maintain furniture and workplace asset inventory; provide weekly inventory updates

· Coordinate with internal teams who request team events and meetings requiring workplace support to ensure events are planned and executed to meet the internal client’s request

· Assist with move scenario space planning and maintaining accurate space plans

· Collaborate closely with the workplace management team and external move vendors to perform office employee moves interoffice and between other sites

· Conduct facility audits and building inspections to ensure facilities are maintained

· Assist workplace management with purchase order creation and approvals and invoice tracking for operating and capital expense budgets

· Oversee workplace vendors through the onboarding process to complete all required documentation and ensure a productive working relationship

· In conjunction with the other Workplace team members, assist with process creation, implementation, and maintenance for programs and services offered by Workplace


· Minimum 2 years of operations experience in a corporate setting preferred

· Bachelor’s Degree or equivalent experience

· A customer-centric attitude and enthusiasm for supporting internal teams

· Basic knowledge and high interest in facilities management, workplace services, furniture systems, space planning, and event planning

· Ability to read building floor plans and construction documents

· Proficient with Outlook, PowerPoint, Excel, and Bluebeam Revu

· Spanish language skills preferred

· Familiarity with AutoCad, and CAFM and IMWS Software preferred

· Availability to work weekends as necessary to complete project deadlines

· Evidence of exceptional ability

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