Document Control

Roberts Company | Port Sulphur, LA

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Hiring starts approximately
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Posted Date 6/11/2024
Description
  • Must have 2 years experience with Drawings, Specifications, RFIs, Field and Engineering Change Notices, Submittals.
  • Provide high-level technical administrative support by providing coordination & implementation of the company’s Document Control system and integration into various customers’ document control systems.  May also train and supervise lower level clerical staff.  This is a full time schedule to meet the needs of production & engineering staff.  There is the possibility that weekend or after hours work may be required. 
  •  Responsible for overall coordination of controlled documentation associate with the project.
  •  Maintaining and updating documents using Company’s procedure and/or client’s procedure using a high degree of confidentiality.
  •  Using document management software to upload & download documents, distribution of these documents to the appropriate personnel and control of site transmittal log(s).  All these activities must be done in a timely manner as required by the supervisor.
  •  Creating a transmittal page document with accurate data to accompany every transmittal using Company’s standard transmittal page template.
  •  Microsoft office (Word, Excel, Outlook, Teams).
  •  Preferred experience with GE Gas Turbine Generator “MLI system”
  •  Must be able to work outdoors in heat/humidity, work at heights and not be physically hindered accessing the work
  •  Assist in document searches & audits to ensure timely response to documentation request(s).  Must be able to send reminders on upcoming submittals and expedite late submittals.
  •  All documents must be organized on Document portals and on Company’s server for easy access by designated employees.
  •  Creating and Request for Information (RFIs) or Request for Deviations (RFDs) as requested using Company’s standard templates.
  •  Create new templates, tracking systems, and other new documents as needed to assist in better document control.
  •  Perform general office duties, such as ordering supplies, maintaining records, management database systems, and performing basic bookkeeping work.
  •  Answer phone calls and direct calls to appropriate parties or take messages in a timely manner.
  •  Conduct research, compile data, and prepare logs for consideration and presentation.
  •  Attend meetings and communicate as directed.
  •  Must adhere and comply with all safety regulations.
  •  Must maintain a high degree of confidentiality with business data and events.
  •  Must be able to read, write speak and communicate effectively in English.
  •  Maintain regular attendance and timeliness on a consistent basis.
  •  Conduct business and interactions with a positive attitude that projects the highest level of professionalism.

 

 

Salary26.00 Hour
Trade
Administrator
Per Diem
Per Diem Offered
Hrs per week
40-50
Project length
6 mo
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Hiring on future date?
No

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